Welcome to the Lib&Co Management Guide

This is your complete resource for managing collections, products, and all the content that powers the Lib&Co website. Whether you're new to the system or just need a quick reference, we've got you covered.

How This System Works

A custom backend system that creates synergy across SharePoint, Business Central, databases, and servers. Here's the magic: the system monitors and actions specific triggered events. Meaning when you make changes in SharePoint or Business Central, the backend automatically detects those changes and syncs everything to the website.

Think of it like this:

• SharePoint = Asset management (product folders, collection folders, images, videos, catalogues, lifestyle photos - all the visual content)

• Business Central = Data hub (product details, item attributes, specs, collection mappings - the information side)

• Backend System = The automation layer that watches for your changes and pushes them live

• Website = Where it all comes together automatically

You make updates in the right place, the system handles the syncing. No manual publishing, no extra steps. Just make your changes and let the automation work.

Two Ways to Work

You can start with either platform depending on what you're doing. The sequential order isn't strictly enforced as long as the required data is available across both platforms.

SharePoint First (when you have assets ready):

1. Add or change family collections in SharePoint

2. Add or change products in SharePoint

3. Configure matching data in Business Central

Business Central First (when setting up data before assets):

1. Understand the critical item attributes (maps products to collections)

2. Configure product data and collection assignments

3. Add SharePoint assets when ready

Pick whichever workflow makes sense for your task. Both paths work.

Quick Links

New to the system? Start here → Your First Steps

Need to troubleshoot? Jump to → Common Issues

Looking for something specific? Use the search bar above or browse by topic below.

What Do You Need To Do?

🏷️ Collections

Collections are your product families. Groups of related products displayed together on the website.

• Add a New Collection - Set up a brand new collection with folders and assets

• Update a Collection - Change collection details, swap images, refresh content

• Remove a Collection - Take a collection off the website

📦 Products

Individual products within your collections. Each product needs setup in both SharePoint and Business Central.

• Add a New Product - Get a product live on the website

• Update Product Info - Change specs, images, or product details

• Remove a Product - Take a product down from the site

⚙️ Business Central Setup

Configure the data side. Item attributes, product names, and collection mappings that make everything connect properly.

• Item Attributes Quick Reference - The 2 critical attributes explained

• Add Attributes to a New Product - First-time attribute setup

• Update Product Attributes - Modify existing product configurations

• Attribute Formatting Standards - Required formats and standardization rules

• Update Product Names - Change product display names in Business Central

🎬 Website Assets & Media

Manage all the visual content and downloadable files that appear on the website.

• Product Videos - Videos shown on each product page

• Product Catalogues - PDFs available on the downloads page

• Lifestyle Application Images - Homepage hero images and lifestyle photography

• Product Specification Sheets - Generate spec sheet PDF files

🔧 Need Help?

Something not working as expected? Start here.

• Troubleshooting Common Issues - Quick fixes for typical problems

• Understanding Data Sync - How the backend processes changes and timing

• Quick Reference Guide - File formats, naming conventions, folder structures

Popular Articles

The guides people use most often:

1. Add a New Product - Complete walkthrough from SharePoint to Business Central

2. Item Attributes Quick Reference - Understanding the 2 most important attributes

3. Why isn't my product showing? - Troubleshooting sync and display issues

4. Product Videos Setup - Video requirements and upload process

5. Add a New Collection - Set up a new product family with all assets

Understanding Best Practices

This guide helps you implement and maintain best practices that align with our custom backend system. The system creates synergy across Business Central, SharePoint, databases, and servers by monitoring triggered events and automating the sync process.

Key things to know:

• SharePoint focus: Folders and asset files for collections and products, plus related resources (videos, catalogues, lifestyle images)

• Business Central focus: Configuration and data alignment that maps products to families and connects item details to products

• Flexibility: Sequential order of steps isn't necessarily enforced as long as required data is available across both platforms

• Automation: The backend watches for your changes and handles the syncing automatically

Still Got Questions?

Can't find what you need? Here are a few tips:

• Search it - Use the search bar at the top to find specific topics

• Browse by collection - Use the left sidebar to explore guides by category

• Check troubleshooting - Most common issues have quick solutions

• Follow the guides - Step-by-step instructions for each task

Most answers are just a search away. Remember, the system handles the syncing automatically. You just need to make changes in the right place.

Pick a topic from above or use the sidebar to explore specific guides. The system is built to make your job easier. Once you know where things go, the automation takes care of the rest.