Quick Reference Guide

Need to quickly look up file requirements, naming conventions, or SharePoint paths? This is your cheat sheet for all the technical specs and standards.

What you'll find: Fast lookup for dimensions, file types, naming patterns, and directory paths.

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File Dimensions Reference

Images

Image Type	Width	Height	Notes
Product Images (primary & secondary)	1200 px	1100 px	Fixture centered on blank canvas
Collection Images	1400 px	686 px	Main collection hero image
Lifestyle Images	1430 px	730 px	Homepage application images
Line Drawings	3600 px	3300 px	For spec sheet generation

Remember: Dimensions must be exact pixels, not approximate.

Note: DPI applies only to printing, not applicable to digital files.

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File Size Limits

File Type	Maximum Size	Notes
Catalogue PDFs	30 MB	Compress if larger
Images & Files	20 MB	Optimize for web
Videos	No hard limit	Larger files take longer to sync

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Supported File Types

Images

• ✅ JPG / JPEG

• ✅ WEBP

• ❌ PNG, GIF, BMP, TIFF (not supported)

Videos

• ✅ .mp4

• ✅ .mov

• ❌ AVI, WMV, FLV (not supported)

Documents

• ✅ .pdf (for catalogues, spec sheets, IM, dimmer lists)

• ✅ .ies (for IES files)

• ✅ .step (for STEP files)

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File Naming Conventions

Product Images

Primary image:

[Full SKU].jpg

Example: 12345-022.jpg

Secondary images:

[Full SKU]-[Number].jpg

Examples: 12345-022-1.jpg, 12345-022-2.jpg, 12345-022-3.jpg

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Collection Images

[Family Name].jpg

Examples: sorrento.jpg, belluno.webp, verona.jpeg

Note: Case doesn't matter (Sorrento.jpg = sorrento.jpg)

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Product Videos

[Family Collection Name].mp4

Examples: adelfia.mp4, sorrento.mov, BELLUNO.mp4

Note: Must match collection name, case doesn't matter

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Catalogues

catalogue-[year]-release.pdf

Examples: catalogue-2023-release.pdf, catalogue-2024-release.pdf

Note: All lowercase, hyphens between words

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Lifestyle Images

No restrictions - can use any file name

Recommended format:

[collection-name]-[description].jpg

Examples: sorrento-dining-room.jpg, belluno-kitchen.webp

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Product Asset Files

IES files:

[First 5 digits of SKU].ies

Example: For SKU 10162-017-01 → 10162.ies

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Specification sheets:

Spec sheet - [Full SKU].pdf

Example: Spec sheet - 10162-017-01.pdf

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Instruction manuals:

IM - [First 5 digits of SKU].pdf

Example: IM - 10162.pdf

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Compatible dimmer lists:

Compatible dimmer list - [Full SKU].pdf

Example: Compatible dimmer list - 10162-017-01.pdf

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STEP files:

[First 5 digits of SKU].step

Example: For SKU 10162-017-01 → 10162.step

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Line drawings:

Line drawing - [First 5 digits of SKU].jpg

Example: Line drawing - 10101.jpg

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SharePoint Directory Paths

Collections

Collection placeholder images:

Documents / Website assets / Collection placeholder images / [Collection Name]

Example:

Documents / Website assets / Collection placeholder images / Sorrento Collection

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Products

Product folders:

Documents / Website assets / Products / [Position - Collection] / [SKU]

Example:

Documents / Website assets / Products / 1 - Veneto / 12345-022

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Videos

Product videos:

Documents / Website assets / Product videos / Videos

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Catalogues

Download page catalogues:

Documents / Website assets / Download page / [Year] Release

Example:

Documents / Website assets / Download page / 2023 Release

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Lifestyle Images

Homepage lifestyle images:

Documents / Website assets / Home page / Lifestyle Application Images / [Collection Name]

Example:

Documents / Website assets / Home page / Lifestyle Application Images / Sorrento

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Business Central Attribute Standards

Required Attributes (Both Must Be Present)

1. Category - Product Category

Valid values (must use one of these exactly):

• Pendants

• Chandeliers

• Wall Mounts

• Ceiling Mounts

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2. Collection Name

Must match SharePoint collection folder name exactly

Examples:

• Belluno Collection

• Sorrento Collection

• Verona Collection

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Dimension Formatting Standards

Three standard dimensions (L × W × H):

[number]" L x [number]" W x [number]" H

Example: 10" L x 5" W x 20" H

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Width × Height × Extension:

[number]" W x [number]" H x [number]" Ext.

Example: 10" W x 10" H x 20" Ext.

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Height × Diameter (2 dimensions only):

[number]" H x [number]" D

Example: 10" H x 5" D

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Supported dimension labels:

• H → Height

• L → Length

• W → Width

• D → Diameter

• Ext. → Extension (note the period)

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Spacing rules:

• Space after every quote mark: 10" H not 10"H

• Space before and after x: 10 x 20 not 10x20

• Space before and after +: 10 + 5 not 10+5

See full guide: Attribute Formatting Standards

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Folder Structure Templates

Collection Setup

📁 Collection placeholder images/
  └── 📁 Sorrento Collection/
      └── 🖼️ sorrento.jpg

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Product Setup

📁 Products/
  └── 📁 1 - Veneto/
      └── 📁 12345-022/
          ├── 🖼️ 12345-022.jpg (primary)
          ├── 🖼️ 12345-022-1.jpg (secondary)
          ├── 🖼️ 12345-022-2.jpg (secondary)
          ├── 📄 Spec sheet - 12345-022.pdf
          ├── 📄 IM - 12345.pdf
          ├── 📄 Compatible dimmer list - 12345-022.pdf
          ├── 📄 12345.ies
          └── 📄 12345.step

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Complete Product Example

Business Central:
├── No. field: 10162-017-01
├── Description: Sorrento, 10 Light LED Chandelier, Chrome
└── Attributes:
    ├── Category: Chandeliers
    ├── Collection Name: Sorrento Collection
    └── Dimensions: 10" L x 10" W x 20" H

SharePoint - Collection:
└── Collection placeholder images / Sorrento Collection / sorrento.jpg

SharePoint - Product:
└── Products / 1 - Sorrento / 10162-017-01 /
    ├── 10162-017-01.jpg
    ├── 10162-017-01-1.jpg
    ├── 10162-017-01-2.jpg
    ├── Spec sheet - 10162-017-01.pdf
    ├── IM - 10162.pdf
    ├── 10162.ies
    └── 10162.step

SharePoint - Video:
└── Product videos / Videos / sorrento.mp4

SharePoint - Lifestyle:
└── Home page / Lifestyle Application Images / Sorrento / sorrento-dining.jpg

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Checklists

Adding a New Product Checklist

Business Central:

• Product created in BC

• No. field: Full SKU entered

• Description field: Family, Description, Finish

• Attribute: Category (one of 4 valid values)

• Attribute: Collection Name (matches SharePoint)

• Optional attributes added (dimensions, finish, specs)

SharePoint - Collection:

• Collection folder exists: Collection placeholder images / [Name]

• Collection image uploaded: [family-name].jpg

• Dimensions: 1400 x 686 px

SharePoint - Product:

• Collection folder exists in Products: [Position] - [Collection]

• Product folder created: Products / [Collection] / [SKU]

• Primary image uploaded: [SKU].jpg

• Dimensions: 1200 x 1100 px

• Secondary images uploaded (if applicable): [SKU]-1.jpg, etc.

• Asset files uploaded with correct naming

Verify:

• Waited 10-15 minutes

• Refreshed website

• Product appears under correct collection

• Images display correctly

• All specs show accurately

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Modifying Product Attributes Checklist

• Open item card in BC

• Navigate to Item > Attributes

• Make necessary changes

• Close attributes window (saves)

• Navigate to Automate

• Click API Connection button

• Click Run Flow

• Wait for success message

• Wait 10-15 minutes

• Refresh website

• Verify changes appear

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Replacing Image Checklist

• Navigate to folder in SharePoint

• Delete current image file

• Verify dimensions of new image

• Verify file type (JPG/JPEG/WEBP)

• Verify file name is correct

• Upload new image

• Wait 10 minutes

• Refresh website

• Verify new image displays

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Troubleshooting Checklist

When product isn't showing:

Business Central:

• Product exists in BC

• Category attribute present (Pendants, Chandeliers, Wall Mounts, or Ceiling Mounts)

• Collection Name attribute present and matches SharePoint exactly

• No. field has complete SKU

• Description field filled out

SharePoint:

• Collection folder exists in Collection placeholder images

• Product folder exists in Products / [Collection]

• Product folder named exactly as SKU

• Primary image present: [SKU].jpg

• Image dimensions: 1200 x 1100 px

• File type: JPG/JPEG or WEBP

General:

• Waited 15+ minutes

• Hard refreshed website (Ctrl+Shift+R)

• Checked for auto-rejection emails

• Verified spelling matches across platforms

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Common Mistakes to Avoid

❌ Don't Do This

Renaming folders:

• Doesn't trigger events

• Use delete + recreate instead

Overwriting files:

• Doesn't trigger properly

• Always delete first, then upload

Skipping the flow:

• Required for attribute modifications

• Without it, changes don't sync

Wrong file types:

• Only JPG/JPEG/WEBP for images

• Only .mp4/.mov for videos

Approximate dimensions:

• Must be exact pixels

• 1200 x 1100 means exactly that

Uppercase/special chars in catalogue names:

• Must be lowercase with hyphens

• catalogue-2023-release.pdf not Catalogue_2023_Release.pdf

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✅ Do This Instead

Use correct folder workflow:

• Delete old folder

• Create new folder with correct name

• Upload assets

Use correct file workflow:

• Delete old file

• Upload new file

Run the flow:

• Always run after modifying existing attributes

• Automate > API Connection > Run Flow

Use supported file types:

• JPG/JPEG or WEBP for images

• .mp4 or .mov for videos

Use exact dimensions:

• Resize in photo editor to exact pixels

• Don't approximate

Follow naming exactly:

• Copy/paste naming templates

• Double-check spelling

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Sync Timing Quick Reference

Action	Expected Sync Time
Upload product image	10-15 minutes
Create product folder	10-15 minutes
Add BC attributes (new)	10-15 seconds
Modify BC attributes (with flow)	10-15 seconds
Upload video	10-15 minutes
Update product name	10-15 minutes
Upload catalogue	10-15 minutes
Delete file/folder	10-15 minutes

General rule: Wait at least 10 minutes before checking

Maximum: Up to 20 minutes for complex changes

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Related Guides

• Common Issues - Troubleshooting problems

• Understanding Data Sync - How sync works and timing

• Item Attributes Quick Reference - The 2 critical attributes

• Attribute Formatting Standards - Complete dimension formatting rules

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Bookmark this page for quick access to specs, naming conventions, and checklists. Keep it handy whenever you're setting up products or troubleshooting issues!